The objective of SBYB is to provide a setting that will allow boys and girls, ages 4-12 & 15-16, an opportunity to pursue their interests in the game of baseball. SBYB hopes to instill the ideals of good sportsmanship, honesty, respect, teamwork and loyalty through leadership, guidance, instruction and supervision. This will enable these young players to learn the game of baseball and develop a sense of sportsmanship while having fun at the same time. SBYB is committed to teaching the true meaning of T.E.A.M. (Together Everyone Achieves More)
San Bruno Youth Baseball
851 Cherry #27/407
San Bruno, CA 94066
Article 1 – Name and Objective (Mission Statement)
The name of this corporation is San Bruno Youth Baseball, Inc. The official date of incorporation is September 21, 2015.
For the purposes of these by-laws San Bruno Youth Baseball can also be known as SBYB.
SBYB is an organization of volunteers, working together to develop and enrich the lives of young boys and girls through an organized baseball program.
The objective of SBYB is to provide a setting that will allow boys and girls, ages 4-12, an opportunity to pursue their interests in the game of baseball. SBYB hopes to instill the ideals of good sportsmanship, honesty, respect, teamwork and loyalty through leadership, guidance, instruction and supervision. This will enable these young players to learn the game of baseball and develop a sense of sportsmanship while having fun at the same time. SBYB is committed to teaching the true meaning of T.E.A.M. (Together Everyone Achieves More).
Currently SBYB includes the following baseball leagues, or divisions, in San Bruno: Wiffle Ball (4 year olds), TBall (5-6 year olds), Junior Pee Wee League (7-8 year olds), Pee Wee League (8-10 year olds), Bronco League (11-12 year olds), Champions League (players with special needs) and Fall Ball (8-11 year olds).
Note: For the purposes of these by-laws a “League Volunteer” is any of the following; Board Member, League Commissioner, League Volunteer, Manager, Coach, or Team Mother (Mom).
Article 2 – Articles of Incorporation
I - The name of the corporation is San Bruno Youth Baseball.
II - This Corporation is a nonprofit Public Benefit Corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for charitable purposes. The specific purpose of this corporation is to function as the organization that oversees, and manages, certain youth baseball activities in the City of San Bruno, California.
III - The name and address in the State of California of this corporation's initial agent for service of process is:
Michael K. Palmer
153 Linden Avenue
San Bruno, CA 94066
IV (A) - This Corporation is organized and operated exclusively for charitable purposes within the meaning of Internal Revenue Code section 501(c) (3).
(B) - No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for public office.
V - The property of this corporation is irrevocably dedicated to charitable purposes and no part of the net income or assets of this corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Upon the dissolution, or winding up of the corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation shall be distributed to a nonprofit fund, foundation or corporation which is organized and operated exclusively for charitable purposes and which has established its tax exempt status under Internal Revenue Code section 501(c) (3).
Article 3 – League Officers, League Volunteers, Voting Status and Meetings
Section 1 – Officers
The administrative body that shall oversee SBYB shall be called the SBYB Board, Board, or Local Board. This Board shall be comprised of a President (tie-breaking vote only), Vice President (voting position), Secretary (voting position), Business Manager/Treasurer (non-voting position), 5 At Large Board Members (all voting positions), Junior Pee Wee League Commissioner (voting position), Pee Wee League Commissioner (voting position) and the Bronco Commissioner (voting position.
League Volunteers may include the following positions:
The above League Volunteer positions, which are not filled by an existing Board Member, may be filled by any person willing to submit an application and undergo an interview, and background screening (check) process. All applicants will be interviewed by a sub-committee assigned by the President. This sub-committee shall contain a minimum of three Board Members, or other League Volunteers.
Applicants for the position of President, Vice-President, Secretary and Business Manager/Treasurer must be members in good standing with SBYB and have served a minimum of 2 complete years as a SBYB Board Member.
Applicants for the positions of League Commissioner, or At-Large Board Members must be members in good standing with SBYB.
Openings for these positions will be advertised on the SBYB website, (www.brunobaseball.org) for a minimum of two weeks prior to conducting interviews for any vacancy.
Except for The President, and Business Manager/Treasurer, any Board Member, League Commissioner, or League Volunteer may be requested to occupy one, or more, other League Volunteer positions.
Exact duties and responsibilities of each Board Member, each League Commissioner and, the Team Managers will be outlined in Article 3. League Volunteer positions will not have specific duties and responsibilities. League Volunteers will function at the direction of the Local Board and/or the League Commissioners.
Section 2 – Election of Board Members and Length of Term(s)
At its first meeting of each September, also called the “election meeting”, SBYB will conduct its annual election for the offices of President, Vice President, Secretary, Business Manager/Treasurer and all At Large Board Members.
League Commissioners will be nominated for election by the Team Managers from his/her league and elected by the Board at this election meeting. All new applicants for the position of League Commissioner will be interviewed prior to the election meeting in September. If no one is nominated for one of the League Commissioner positions SBYB will post an advertisement on its website asking for applications. SBYB will also recruit potential candidates for the position.
The “Initial Board”, except for the League Commissioners, and At-Large Board Members, will be elected to three-year terms upon approval of these by-laws and agreement of the Initial Incorporator. The League Commissioners, and At-Large Board Members, will be elected for an initial one-year term. The effective date for the Initial Board will be the same as the approval date of these by-laws. When the initial terms expire, all subsequent elections will be for a one-year term, unless it is decided by a majority vote of the Board, to appoint elected officials to their positions for more than one year. However, no SBYB Board Member may be elected to a term of more than three years.
Board Members and/or League Volunteers may occupy more than one elected or appointed position, at any time.
Board Members and/or League Volunteers do not need to be present at any meeting, where voting takes place, to be elected, or appointed, to a position.
Section 3 – Vacancies & Forfeiture of Office/Position
If, for any reason, a position on the Board, or another Volunteer Position, becomes vacant, prior to the annual election meeting in September, The President, or his/her designee has the following options;
Any appointment must be approved by a majority vote of the Local Board.
If, for any reason, a Board Member, or League Volunteer, acts in such a manner as to bring discredit to SBYB, by a majority vote of the Local Board, he/she may be asked to resign their position. If this occurs there shall be no “appeal process”.
Section 4 – Regular and “Special” Meetings/Meeting Attendance
San Bruno Youth Baseball will conduct regular monthly meetings according to a schedule published on its website (www.brunobaseball.org). This schedule shall be agreed to at the first SBYB meeting in September. It shall be published by October 1 of each year and include all regular meetings for the next year.
Special meetings shall be conducted at other times as the SBYB Local Board deems necessary to properly conduct the business of SBYB. Meetings may be called by any member of the Local Board and set for a date and time that is mutually agreed to by a majority vote of the Board.
All regular meetings shall be open to the public. Agendas for these meetings will be published on the SBYB website (www.brunobaseball.org) a minimum of 24 hours prior to the actual meeting.
Special meetings will not be open to the public however, a copy of the agenda, and/or the minutes, may be obtained by contacting the SBYB Secretary.
If any Board Member, or League Commissioner, cannot attend a regularly scheduled meeting, he/she shall, whenever possible, notify the President, Vice-President, or SBYB Secretary at least 48 hours prior to the scheduled start of the meeting.
Section 5 – Quorum for voting
A quorum shall consist of more than fifty percent of the League’s Board. For the 2015/2016 edition of these by-laws this shall mean 6 Board Members. All Board Members will be entitled to vote on all issues and will not have to attend a meeting to do so. Any Board Member, not present at a regular, or special meeting, wishing to vote on any item must do so, in writing, or by email, within 24 hours of the scheduled start of the meeting that he/she will not be attending. The note, and/or the email, shall be sent to the SBYB Secretary with a copy to both the President, and the Vice-President. No vote shall take place whenever a quorum will not be present.
Section 6 – Voting Process
The voting process may be found in Addendum #1. This process was approved prior to the approval of these by-laws. This was done prior to the appointment of the Initial Board, at its regularly scheduled meeting of September 21, 2015.
It was approved for inclusion with these by-laws during the meeting of January 6, 2016.
Article 4 – Identification and Duties/Responsibilities of Officers (Board)
Section 1 – The duties/responsibilities of the President shall include, but are not limited to, the following (this is a tie-breaker voting position on the Board):
Section 2 – The duties/responsibilities of the Vice-President shall include, but are not limited to, the following (this a voting position on the Board):
Section 3 – The duties/responsibilities of the Secretary shall include, but are not limited to, the following (this a voting position on the Board):
Section 4 – The duties/responsibilities of the Business Manager/Treasurer shall include, but are not limited to the following (this is a non-voting position on the Board):
Section 5 – The duties/responsibilities of each At Large Board Member position shall include, but are not limited to, the following (all 5 At Large Board Member positions are voting positions on the Board):
Section 6 – The duties/responsibilities of each League Commissioner position shall include, but are not limited to, the following (all 3 League Commissioner Positions are voting positions on the Board)
Section 7 – The duties/responsibilities of each Team Manager position shall include, but are not limited to, the following:
Article 5 – Background Checks (screenings)
Section 1 – Purpose
It is the intent of SBYB to establish certain guidelines wherein San Bruno Youth Baseball can seek to protect its players, registered in one of the programs associated with SBYB, by investigating the background of Board Members, Mangers, Coaches and all other League Volunteers who will be associated with SBYB.
Section 2 – Definitions
SBYB recognizes a Manager, Coach, or League Volunteer, as any person who leads, instructs, or interacts, with any player at practices, games, or other SBYB functions – or portions of practices/games/functions, at any time.
Section 3 – Process
SBYB will implement, and maintain, a mandatory background screening policy for all Board Members, League Volunteers, Team Managers, Team Mothers and Volunteer Coaches. For the purposes of this article these positions will be referred to as “applicants”. The screening process shall be thorough and confidential and shall be conducted by an outside (“third”) party that specializes in this type of work. All costs for this service will be paid for by SBYB.
All candidates for the above mentioned positions shall sign a Background Check Application Form along with a Release Form for Criminal History. The Release Form gives SBYB the right to check criminal history records and verify social security numbers. This work shall be conducted directly through Protect Youth Sports (PYS) (www.protectyouthsports.com). The secure URL at which applicants can apply is:
Other personal information, such as financial records, credit history, work history, etc. will not be checked, or researched. PYS will not forward any applicant’s information to SBYB where no issues are discovered.
The criminal background screening process in mandatory, there shall be no exceptions.
Section 4 – Screening Committee (Sub-committee)
Each year, the President, or his/her designee, shall appoint a sub-committee to act as the Screening Sub-committee for any background check that has been “returned” for further inspection. This sub-committee shall be comprised of the Vice-President, one of the At Large Board Members and, one of the League Commissioners. In addition the President or his/her designee will also appoint an alternate to serve on the sub-committee. The alternate may be any member of the Board. The Chairperson will always be the Vice-President. The Screening Sub-committee shall review all background checks that have been returned, to determine eligibility for a position with SBYB.
In the event that a member of the Screening Sub-committee is unavailable, at a time when a background check is returned, the President shall appoint another member(s) of the Local Board to serve in place of the absent sub-committee member(s).
Applicants have the right to appeal a negative decision of the Screening Sub-committee for the purpose of clarifying facts, or explaining circumstances, to the Screening Sub-committee. After exhausting the appeal process the decision of the Screening Sub-committee shall be final.
All information that is processed by the Screening Sub-committee will be kept strictly confidential and will not be made public under any circumstances.
Section 5 – Notifications
All applicants shall notify the Chairperson of the SBYB Screening Sub-committee immediately upon arrest, or conviction, of any of the offenses listed in Section 6. Any applicant, who while serving as a League Volunteer for SBYB, is arrested for committing an offense as listed, will immediately be removed from his/her position with SBYB, pending final disposition by the legal system. A conviction of any offense listed in Section 6, will result in immediate termination of any volunteer position with SBYB.
Section 6 – Offenses Prohibiting Participation as a League Volunteer
In some instances, factors of time, (i.e. length of time since the final disposition of certain offenses), may be taken into account by the screening committee when considering the applicant for a Volunteer Position with SBYB.
The following offenses shall prohibit the applicant from participation in SBYB:
*If a first offense, and not currently under probation - - applicant is eligible, but cannot drive any child other than his/her own. Any applicant who violates the driving by-law will be immediately ineligible to continue as a League Volunteer. More than one violation has occurred, or currently on probation - - applicant is not eligible.
**Eligibility dependent upon the severity and length of time since offense occurred. To be determined by the Screening Sub-committee.
Article 6 – Rules and Regulations
Each league comprising San Bruno Youth Baseball shall play by a set of rules and regulations as approved by the Local Board.
To ensure that each division understands, and conforms to all rules, the President, or his/her designee, shall appoint a Rules Sub-committee each year to review the rules for each division. This sub-committee shall consist of the League President, or Vice-President, one of the At Large Board Members, and the Commissioner for each league.
A complete set of rules will be given to each Manager, prior to the start of the season for his/her division. In addition all rules for each division can be found on the SBYB website at: www.brunobaseball.org.
Article 7 – Purchase and Spending Limits
Note: Upon their initial adoption, any changes, additions, or subtractions, to these by-laws may only occur if voted on by a majority vote of the Local Board of San Bruno Youth Baseball (SBYB). This may occur at any regular or special meeting, which takes place between September of one year and February of the succeeding year. No changes to these by-laws may be made after the February meeting. A permanent copy of these by-laws will be maintained by the Business Manager/Treasurer and a copy kept with all incorporation documents.